Legal Admin Assistant / Document Specialist
1850 N Central Ave, Suite 500, Phoenix, AZ, 85004
May 5, 2021
email: [email protected]
Legal Admin Assistant / Doc Specialist Full-Time/Regular RRD Req ID 50904 Shift Thursday - Sunday 8:00 am - 6:30 pm RRD Req ID 50905 Shift Saturday – Tuesday 1:30 pm – 12:00 am We are seeking a dynamic professional to join a team of word processing, proofreading and administrative support staff located in our Phoenix, Arizona service center. As a Document Processor/Administrative Support Specialist, you will provide real-time assistance to clients in support of their time-sensitive project requests on your designated shift. You will work together with a team of individuals across multiple locations and shifts in an effort to provide the highest level of customer service and quality. This is a challenging and rewarding position within our organization, supporting a prestigious law firm. • Proofread complex legal documents for proper firm style, consistency, spelling, syntax, punctuation and grammar using proper citation protocols (The Chicago Manual of Style, The Bluebook and the California Style Manual) • Perform word-for-word reading of converted documents against originals to ensure accurate conversions • Perform cross-reference checks and defined term checks • Review tables of authorities as requested • Check corrected proofs against markup to ensure all corrections were made accurately • Check formatting for consistency and adherence to client specifications • Use standard proofreading marks • Create, edit and format legal documents to firm specifications using a variety of software applications • Convert, clean and format documents to/from different file formats • Create charts, graphs, tables and spreadsheets as requested • Create and/or edit Tables of Authorities and Table of Contents • Perform data entry utilizing various software applications • Transcribe analog or digital dictation files • Restore/recover corrupted document files as necessary • Complete all assigned jobs by deadline in an accurate and timely manner • Follow established policies and procedures at all times • Perform additional duties as assigned, including but not necessarily limited to: o Research projects o Cite checking o File sharing and file downloading o Court/agency filings o Time entry o Scheduling assistance o Pleadings and discovery indexing o New business intake o File management o Conference/CLE registration o Troubleshooting/customer questions o Special projects as required by the Firm Requirements • High school diploma or equivalent required; bachelor's degree preferred with 3+ years' experience in legal word processing, legal administrative assistant or legal field • Strong knowledge of MS Office programs including Word, Outlook, Excel and PowerPoint required • Experience and exposure in any of the legal word processing tasks below would be an added advantage; proofreading, Creating TOAs, TOCs, inserting automated cross references, converting PDFs to Word using a variety of software, applying Word styles using macros, troubleshooting problem documents including redlines and documents containing multiple numbering schemes, style separators, cross references, and other automated fields • Ability to work through complex legal document markups and instructions in a timely and accurate manner • Ability to prioritize various requests and deadlines simultaneously • Strong written and verbal communication skills, including strong knowledge of the English language, including grammar, spelling and punctuation • Proven ability to perform complex work in a timely manner and meet strict deadlines • Exceptional attention to detail • Ability to interact with client and team members in a professional and respectful manner at all times Preferred Skills • Familiarity with legal terminology and a variety of document formats used in legal work • Knowledge of currently used legal writing styles and citation protocols (The Chicago Manual of Style, The Bluebook and the California Style Manual) • Previous experience working in a law firm as a Legal Secretary, Paralegal, or similar position RRD is an EEO/AA including Vets and Disabled Employer
How to Apply:
• Use provided link: https://www.rrd.com/about/careers/job-search • Enter RRD Req Number in the search bar. Select the position and apply. • On second page, make sure to select "College Recruiting" (if student).